System Hierarchy

For a first-time user of rAbstract, the process of navigating the Dashboard, maneuvering the Navigation Tree or adding Buildings, Floors and Leases may seem like a daunting task. The first step to understanding the program is to understand the system hierarchy.

Below is a sample chart showing the levels within rAbstract's system hierarchy. Beyond the chart are the definitions of each level.

At each step within the hierarchy, there can be multiple instances of the immediately succeeding level (i.e., an organization can have one or more clients, a client can have one or more projects, a project can have one or more buildings, and a building can have one or more leases).

Administrative tasks are required to be performed at each level within the hierarchy. Using the security features of rAbstract, one or more individuals may be assigned administrative rights at each level. The same individual may be assigned as an administrator at multiple levels; likewise, each level may have unique administrators. This type of system flexibility allows each Organization to establish administrative security to best meet their needs.

Organization

The Organization is the top of the rAbstract umbrella. When a company subscribes to rAbstract, our system administrators create an Organization for that company.

For customer administrators, this is where Clients are created and Users are made and maintained. Organizations are typically a customer administrator's first port of call.

Client

The Client is the container that holds the Projects. Many items, including the list of clauses to be abstracted, are administered at the Client level.

Project

The Project is the container that holds the Buildings. This is simply meant as a logical grouping of buildings. Most often, a Project is a particular development of Buildings, however, users may choose to classify a portfolio of Buildings as a Project, while others may choose to create Projects by region, class, or size.

Building

The Building is the container in rAbstract that holds the Leases. Buildings consist of floors, which in turn contain suites. These suites are then assigned to tenants within a lease for a period of time as defined at the lease level. Suite creation dates at the building level are independent of the dates they are assigned at the lease level.

Rights to access, change and report on building data are controlled by the Administrator.

Lease

The fundamental unit of rAbstract is the Lease. It is the lifeblood of any commercial real estate venture and contains the rules and responsibilities by which the landlord and the tenant operate. Owners, Property Managers, Attorneys, Tenants and all intermediaries are expected to know and understand the financial and legal details of the lease or suffer the consequences.