Abstracting Status
Function
The Abstracting Status report is intended to illustrate the state of data entry completion for a specific building.
Intended Audience
The ideal user for the Abstracting Status report might be a project manager who needs to understand which tenants in a building have a finished abstract versus abstracts that remain in an intermediate stage of completion.
Data Origins
The information contained in the Abstracting Status report is pulled from the Lease > General Page section.
Permitted Options
The Abstracting Status report can be filtered by the following criteria: Lease Type: Active Leases or Active Subleases
Building Detail
Function
The Building Detail report is intended to summarize all salient details for a specific building. The sections include General Building Information, Floors, Suites, Snippets, Clauses (and related Provisions), Charge Codes and Recovery Pools.
Intended Audience
The ideal user for the Building Detail report is any user who needs to understand building level data (i.e., Floors and Suites) and the abstraction scope that their organization employs on a specific building.
Data Origins
The information contained in the Document Detail report is entered throughout all the different pages in the Building Administration section.
Permitted Options
The Building Detail report has no filtering options.
Occupancy Detail
Function
The Occupancy Detail report illustrates the non-vacant suites and their square footage on a monthly basis over a rolling 12 month period and calculates occupancy percentages on a monthly and annual basis. The Occupancy Detail report can be run for a single building, a manually selected group of buildings or for all buildings in an organization, client or project.
Intended Audience
Any user needing to know occupancy statistics for a monthly or 12 month period (i.e., for property management reports, gross-up calculations, loan compliance, investment broker packages, etc).
Data Origins
The Occupancy Report gets information from the Leases -> General and Leases > Spaces page.
Permitted Options
The Occupancy Detail report can be filtered by the following criteria:
- Version: Monthly End or Monthly Average (i.e., calculate occupancy based upon square footage either:
- at the end of the month; or
- for the entire month on an average basis)
- Lease Type: Active Leases or Active Subleases
- Legal Name/DBA: Legal Name or DBA
- MTM/Holdover: Through Current Month or Through Report End (i.e., include spaces with a status of either Month-to-Month or Holdover in occupancy statistics only for the first month of the report or for all 12 months.)
- Non-Revenue Space: Exclude or Include (i.e., should non-revenue space such as management offices or building conference rooms be included or excluded from occupancy computation)
Rent Roll
Function
The Rent Roll report illustrates all the spaces held, the term begin and end dates and the financial obligations for each Tenant occupying space within the building.
Intended Audience
The Rent Roll report is useful for any user looking for a quick summary of space leased, term and financial obligations for all leased space in a building.
Data Origins
The Rent Roll is perhaps the most complex report within rAbstract and pulls data primarily from the Lease > General Page, Spaces, Recurring Charges, Recoveries and Percentage Rent screens.
Permitted Options
The Rent Roll report can be filtered by the following criteria:
- Version: Detail or Summary (do not show tenant by tenant detail, only building totals)
- Lease Type: Active Leases or Active Subleases
- Sort Order: Tenant or Suite
- Alert Display: View (allows Notes and Critical Dates to be included on Rent Roll for those that have been flagged with a "Report Display" value of "Standard") or Suppress
- Percentage Rent: View (display Percentage Rent calculation information [breakpoints and overage %] on Rent Roll) or Suppress
Space Status Conflicts
Function
The Space Status Conflict report indicates space records within a lease whereby the "Space Status" as entered by the user is in conflict with the space Begin Date or space End Date, based upon the current date. These conflicts reflect situations that may cause misleading results on several other of the reports in rAbstract and should be rectified before final reports are printed.
These 4 circumstances are:
- Space has not yet commenced (example; Space Status is "Leased: Occupied", but the Begin Date is a future date).
- Space has not yet expired (example: Space Status is "Expired", but the Expiration Date is a future date).
- Space has commenced (example: Space Status is "Future Commence", but the Begin Date has already occurred).
- Space has expired (example; Space Status is "Leased: Occupied", but the Expiration Date has already occurred).
Intended Audience
Any user looking to resolve outstanding space issues within a building would start with this report. Note: If Space Status conflicts exist for a building, any report run will have the warning "Space Status Conflicts exist" in red in the right corner. This report can be used to identify and resolve such conflicts.
Data Origins
The information contained in the Space Status Conflict report is pulled from the Lease > General and Lease > Spaces page.
Permitted Options
There are no filtering options for this report.
Tenant List
Function
The Tenant List report creates a simple roster of building occupants and includes their active leased Suites, the active leased area and the percentage of building net rentable area that their active leased area represents.
Intended Audience
The Tenant List report may be useful to anyone looking for an inventory of active tenants or a sorting of active tenants by size.
Data Origins
The Tenant Name and the User Lease ID fields are pulled from the Lease > General Page and the Active Suites and Active Leased Area are pulled from Lease > Spaces page. The % of NRA is calculated as the active leased area divided by the Building NRA as entered on the Building > General Screen.
Permitted Options
The Tenant List report can be filtered by the following options:
- Lease Type: Active Leases or Active Subleases
- Sort Order: Tenant (alpha by name), User Lease ID or Leased Area (largest to smallest)
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