Document Reports

Document Inventory

Function

The Document Inventory report displays a record for each document entered into rAbstract, organized by Tenant. Unlike the Document Detail report, the Document Inventory report includes only the document name, document type, inventory status, execution date and estoppels inclusion (does not include the name of the uploaded document nor a description of the document).

Intended Audience

The Document Detail Report is ideal for users that need to gather a list of all documents or a subset of documents related to a building, such as a property manager. Other circumstances where this report may be useful include (i) double-checking during the process of creating Estoppel Certificates; (ii) preparing an inventory of documents provided a seller in a due diligence closing.

Data Origins

The data from the Document Detail Report is gathered from the Building >Documents section and the Lease > Documents page. The information here is manually entered by the abstractor or lease administrator at the time of document abstraction.

Permitted Options

Document Reports can be filtered by the following criteria:

• Document Type: All, Building Documents, Lease Documents and Sublease Documents.
• Lease Status: All, Active, or Inactive

Document Detail

Function

The Document Detail Report displays a record for each document entered into rAbstract, organized by Tenant. The report includes space for the Document Name, Document Type, Execution Date, Physical Location, location of a link to the electronic document, the name of uploaded file as well as the description of the document.

Intended Audience

The Document Detail Report is ideal for users that need to gather a list of all documents or a subset of documents related to a building, such as a property manager. Another circumstance where this report may be useful is in double-checking during the process of creating Estoppel Certificates. The extra detail fields are ideal for anyone responsible for tracking and maintaining the physical and electronic location of all documents.

Data Origins

The data from the Document Detail Report is gathered from the Building >Documents section and the Lease >Documents page. The information here is manually entered by the abstractor or lease administrator at the time of document abstraction.

Permitted Options

Document Reports can be filtered by the following criteria:

• Document Type: All, Building Documents, Lease Documents and Sublease Documents.
• Lease Status: All, Active, or Inactive