Buildings (Budget)

Article contents:

• Columns
• Building Import Wizard
• Calculate (LTF)
• Sold or Inactive Buildings
• Adding Buildings via RISE
• Adding new Buildings to a Budget

Columns

The following columns are informational only and cannot be edited on the current page. Edit/update on the Building Admin General page.

Name - Buildings within the grid contain hyperlinks to their respective Expense Tabs at the Building level.

Status - Immutable on this page; set on the on the Building Admin General page.

Type - Assigned on the on the Building Admin: General page.

Building Code - Immutable code that is set on initial import

Net Rentable Area - Static value inserted on the Building Admin: General page.

Acquisition - Date as set on the Building Admin: General page.

Disposition - Removes data from reports as of this date. Date as set on the Building Admin General page.

The following columns only appear in Budgets of Type = LTF:

Calculated

• Yes - Building's calculation status is current; it is fully calculated and has not been edited/updates since the last calculation.
• No - Building's calculation status is not up to date; edits or additions have been made since the last calculation was executed.

Calculate - Calculate button(s) - single building calculation

Info: Calc (LTF)

Building Import Wizard

Directions to Copy and Copy (Zero-Based) Building(s) to a Budget:

1. Click the "Building Import" button or right-click select from the menu; the "Import Building Wizard" window appears:
2. Import Type: 
   • Copy - All Rent Roll and Budgeting Tab's data
   • Copy (Zero-Based) - Rent Roll data and Budgeting Tab's account data without amounts.
3. Source Budget: List of available Client Admin Budgets and RISE data
4. Available Buildings > >> < << Assigned Buildings - Buildings that are currently not included in the current budget but are in the Source Budget: will populate the Available Buildings field. Select by left clicking or use the arrows.
5. Click "Save."

Calculate (LTF)

Info: Calc (LTF)

Sold or Inactive Buildings

Note: Buildings cannot be deleted through the user interface. The following is more of a soft delete.

Directions to inactivate a building due to a sale, consolidation or other change:

1. Update Status: and Disposition: on the Asset Admin General page. Access to this section is available from the hyperlinks on the Dashboard (under Pipeline Rent Roll) and the Client Admin Buildings list.

• This will post to Client Admin Buildings.
• This is informational only and will not affect any budget or Portfolio.

Note: The Client Admin Buildings population is controlled by your assigned Pipeline Portfolios in pane 1 at Client Admin User Security. Only buildings that are included in your assigned Pipeline Portfolio(s) are listed in the UI at Client Admin Buildings.

2. Update Status: and Disposition: on the Building Admin General page in all budgets in which the building/ledger exists.

Status: Inactive (a soft delete) removes buildings from a budget in terms of user access and reports.

• It will continue to appear in the UI at Budget Admin Buildings and be copied into new budgets unless you delete them.
• This does not remove buildings from Portfolios; the building(s) will remain in all Portfolios unless you remove them.

Disposition: This prevents budgeted cash flow from posting to budget after the disposition month.

• Actuals will continue to post if they are coming in from the accounting system.
• This will also post the Disposition at Budget Admin Buildings.

Adding Buildings via RISE

Directions to add assets/buildings from RISE:

1. Got to the Client Admin Portfolio section; it must have an "All Properties" or similar portfolio created.
2. Go to this portfolio and look for any buildings in the Available Buildings field.
3. Move buildings to the Assigned Buildings field by clicking or using the arrows.
4. Click "Save."
5. Add building(s) to other relevant portfolios.
6. Import into budgets (see below).

Adding new Buildings to a Budget

Directions to add assets/buildings to a budget:

1. In the corresponding budget, go to the Budget Admin Buildings section.
2. Using the Building Import (Wizard), select the import parameters:
3. Import Type: Copy, Copy (zero-based)
4. Source Budget: List of Actual Leasing Budgets (RISE) and regular budgets that already exist in the app.
5. Move Available Buildings to the Assigned Buildings field.
6. Click "Save."