General (Building)

Building General Page Sections

Status

Status: Establishes or limits the ability to access and/or edit budget data for a building.

• Active - The Budget Status, Active, gives users full availability and functionality to all assigned (i.e., editing all aspects of the budget is enabled if assigned).
• Inactive - The Budget status, Inactive, is a soft delete. Inactive budgets are hidden throughout the application, including: Dashboard, Budget Admin sliding panel, Client Admin User Security, & reports. At any time, an Administrator may set the Status back to Active in order to resurrect the budget.
• Locked - When the Budget status is set to Locked, additions, edits, deletes, and imports are disabled throughout the budget.
• Administrator Only - When the Budget status is set to Administrator Only, the budget can only be accessed by users assigned the Budget Role, Project Administrator.
• Active/Recovery Calc Locked - The Budget Status, Active/Recovery Calc Locked, disables the ability to calculated recoveries on the Rent Roll tab.
• Active/Recovery Calc - Spec Only - The Budget Status, Active/Recovery Calc - Spec Only, only calculates recoveries for speculative tenants (i.e., Rent Roll records assigned the Lease Statuses of Speculative New, Speculative Renew, Approved New, & Approved Renew) based on reforecasted expenses without affecting recoveries for existing tenants.

Type: Provides the following system default options: Industrial, Office, Retail, Storage, Other, Financial Entity, Parking, Mixed Use, Residential

Acquisition: The date building was acquired or in use.

Disposition: The date the building was sold. Enter the date in the field or use the calendar icon; allows you to see the effect of a building discontinuing operation in a given budget period.

• Prevents budgeted cash flow from posting to budget after the disposition month (all financial reports, not leasing reports).
• Actuals will continue to post if they are coming in from the accounting system.
• This will also post to the Budget Admin Buildings list.

Actuals Through: Provides the date that actuals were imported into the application. Enter the date in the field or click the calendar icon. The calendar contains navigational arrows: > monthly >> quarterly.

Calculated: Only appears in Budgets of Type = LTF. Displays the current calc status (Yes/No). If Yes, the date and time of the last calc is displayed.

• Yes - Building's calculation status is current; it is fully calculated and has not been edited/updates since the last calculation.
• No - Building's calculation status is not up to date; edits or additions have been made since the last calculation was executed.

Recovery Calculation: Only appears in Budgets of Type = LTF. Placeholder for future functionality. Currently, all recoveries are calculated during the calculation process.

Info: Calc (LTF)

Tab Security

Establishes or limits the ability to access and/or edit data within the tabs for a building.

• Active - Full functionality
• Inactive - Hides the Tab
• Locked - Disables all functionality: add, edit, delete, import/export & calc buttons.
• Administrator Only - Disables all functionality for Roles & Permissions of Type = Budget other than Project Administrator.
• Review - Disables all functionality while being reviewed; same as Locked.
• Approved - Disables all functionality; same as Locked.

Building Info.

Name: Lists the name of the building that is being budgeted.

Building Code: Abbreviated name

Master Building Code: Allows the application to roll up multiple buildings into one master complex for the Argus Export (i.e., if Building 01, Building 02, Building 03 have the same Master Building Code, then you can roll them up into 1 Argus File vs. 3 if you wish).

Net Rentable Area Type:

• Static (Net Rentable Area:)
• Or assign a Budget or Building level custom named Area Measure of Input Type = Detailed Amount

Net Rentable Area: Net rentable area of the building (used as the denominator for per square foot calculations on various tabs and reports).

Address 1:, Address 2:, City:, State:, Postal Code:, & Country: Informational only text boxes.

Ownership %: Percentage value for reporting.

Recovery Occupancy Gross Up Info.

Gross Up: (denominators); A lease clause that allows the landlord to increase recoverable expenses which vary with occupancy to an amount that would be incurred if a defined level of occupancy was achieved. Gross-up clauses typically allow the landlord to gross-up variable operating expenses to 95% or 100% occupancy.

Numerator: Active Budget & Building level Area Measures. If unassigned, it will default to the system defined, Occupied Area - Leased.

NPV/NER Calc Defaults

Expense Rate PSF:

Default Inflation: List of applicable Budget & Building level named item Inflation expedites.

Discount Rate:

Management Fee

Named Mgmt Fee: List of available Budget Admin Management Fees.

Minimum: Value

Minimum Amt Type: $Amount/Year, $/Amount/Month, $/SF/Year, $/SF/Month

Maximum: Value

Maximum Amt Type: $Amount/Year, $/Amount/Month, $/SF/Year, $/SF/Month

Building Loss Factors

This section only appears in Budgets of Type = LTF.

Credit Loss

Credit Loss Type:

• None
• Rent - Charge Code Types: Rent + Abatement
• Rent + Recovery - Charge Code Types: Rent + Abatement + Recovery
• All Rental Revenue - Charge Code Types: Rent + Abatement + Recovery + CPI - Porter's Wage + Miscellaneous + Other + Percent Rent

Credit Loss %: Percentage value

Credit Loss Account: Alphanumeric text search box for accounts

Vacancy Loss

Vacancy Loss Type:

• None
• Rent
• Rent + Recovery
• All Rental Revenue

Vacancy Loss %: Percentage value

Vacancy Loss Account: Alphanumeric text search box for accounts

Toolbar Utilities

• Import Expenses
• Export Expenses
• Leasing Activity
• Budget Export
• Argus Export
• Import Actuals
• Calc 

Renaming Buildings

Alert: Please contact rSquared before attempting to edit building names and codes. Submit a support ticket to [e-mail] or through the ticket submission portal in the application: Help (sliding pane) > Submit Ticket.

Sold or Inactive Buildings

Note: Buildings cannot be deleted through the user interface. The following is more of a soft delete.

Directions to inactivate a building due to a sale, consolidation or other change:

1. Update Status: and Disposition: on the Asset Admin General page. Access to this section is available from the hyperlinks on the Dashboard (under Pipeline Rent Roll) and the Client Admin Buildings list.

• This will post to Client Admin Buildings.
• This is informational only and will not affect any budget or Portfolio.

Note: The Client Admin Buildings population is controlled by your assigned Pipeline Portfolios in pane 1 at Client Admin User Security. Only buildings that are included in your assigned Pipeline Portfolio(s) are listed in the UI at Client Admin Buildings.

2. Update Status: and Disposition: on the Building Admin General page in all budgets in which the building/ledger exists.

Status: Inactive (a soft delete) removes buildings from a budget in terms of user access and reports.

• It will continue to appear in the UI at Budget Admin Buildings and be copied into new budgets unless you delete them.
• This does not remove buildings from Portfolios. The building(s) will remain in all Portfolios unless you remove them.

Disposition: This prevents budgeted cash flow from posting to budget after the disposition month.

• Actuals will continue to post if they are coming in from the accounting system.
• This will also post the Disposition at Budget Admin Buildings.