General (Building)

Building General Page Sections

Status

Status: Establishes or limits the ability to access and/or edit budget data for a building.

• Active - The Budget Status, Active, gives users full availability and functionality to all assigned (i.e., editing all aspects of the budget is enabled if assigned).
• Inactive - The Budget status, Inactive, is a soft delete. Inactive budgets are hidden throughout the application, including: Dashboard, Budget Admin sliding panel, Client Admin User Security, & reports. At any time, an Administrator may set the Status back to Active in order to resurrect the budget.
• Locked - When the Budget status is set to Locked, additions, edits, deletes, and imports are disabled throughout the budget.
• Administrator Only - When the Budget status is set to Administrator Only, the budget can only be accessed by users assigned the Budget Role, Project Administrator.
• Active/Recovery Calc Locked - The Budget Status, Active/Recovery Calc Locked, disables the ability to calculated recoveries on the Rent Roll tab.
• Active/Recovery Calc - Spec Only - The Budget Status, Active/Recovery Calc - Spec Only, only calculates recoveries for speculative tenants (i.e., Rent Roll records assigned the Lease Statuses of Speculative New, Speculative Renew, Approved New, & Approved Renew) based on reforecasted expenses without affecting recoveries for existing tenants.

Type: Provides the following system default options: Industrial, Office, Retail, Storage, Other, Financial Entity, Parking, Mixed Use, Residential

Acquisition: The date building was acquired or in use.

Disposition: The date the building was sold. Enter the date in the field or use the calendar icon; allows you to see the effect of a building discontinuing operation in a given budget period.

• Prevents budgeted cash flow from posting to budget after the disposition month (all financial reports, not leasing reports).
• Actuals will continue to post if they are coming in from the accounting system.
• This will also post to the Budget Admin Buildings list.

Actuals Through: Provides the date that actuals were imported into the application. Enter the date in the field or click the calendar icon. The calendar contains navigational arrows: > monthly >> quarterly.

Tab Security

Establishes or limits the ability to access and/or edit data within the tabs for a building.

• Active - Full functionality
• Inactive - Hides the Tab
• Locked - Disables all functionality: add, edit, delete, import/export & calc buttons.
• Administrator Only - Disables all functionality for Roles & Permissions of Type = Budget other than Project Administrator.
• Review - Disables all functionality while being reviewed; same as Locked.
• Approved - Disables all functionality; same as Locked.

Building Info.

Name: Lists the name of the building that is being budgeted.

Building Code: Abbreviated name

Master Building Code: Allows the application to roll up multiple buildings into one master complex for certain exports. 

Net Rentable Area Type:

• Static (Net Rentable Area:)
• Or assign a Budget or Building level custom named Area Measure of Input Type = Detailed Amount

Net Rentable Area: Net rentable area of the building (used as the denominator for per square foot calculations on various tabs and reports).

Address 1:, Address 2:, City:, State:, Postal Code:, & Country: Informational only text boxes.

Ownership %: Percentage value for reporting.

Recovery Occupancy Gross Up Info.

Gross Up: (denominators); A lease clause that allows the landlord to increase recoverable expenses which vary with occupancy to an amount that would be incurred if a defined level of occupancy was achieved. Gross-up clauses typically allow the landlord to gross-up variable operating expenses to 95% or 100% occupancy.

Numerator: Active Budget & Building level Area Measures. If unassigned, it will default to the system defined, Occupied Area - Leased.

NPV/NER Calc Defaults

Expense Rate PSF:

Default Inflation: List of applicable Budget & Building level named item Inflation expedites.

Discount Rate:

Management Fee

Named Mgmt Fee: List of available Budget Admin Management Fees.

Minimum: Value

Minimum Amt Type: $Amount/Year, $/Amount/Month, $/SF/Year, $/SF/Month

Maximum: Value

Maximum Amt Type: $Amount/Year, $/Amount/Month, $/SF/Year, $/SF/Month

Toolbar Utilities

• Import Expenses
• Export Expenses
• Leasing Activity
• Budget Export
• Import Actuals
• Calc 

Renaming Buildings

Alert: Please contact rSquared before attempting to edit building names and codes. Submit a support ticket to [e-mail] or through the ticket submission portal in the application: Help (sliding pane) > Submit Ticket.

Sold or Inactive Buildings

Note: Buildings cannot be deleted through the user interface. The following is more of a soft delete.

Directions to inactivate a building due to a sale, consolidation or other change:

1. Update Status: and Disposition: on the Asset Admin General page. Access to this section is available from the hyperlinks on the Dashboard (under Pipeline Rent Roll) and the Client Admin Buildings list.

• This will post to Client Admin Buildings.
• This is informational only and will not affect any budget or Portfolio.

Note: The Client Admin Buildings population is controlled by your assigned Pipeline Portfolios in pane 1 at Client Admin User Security. Only buildings that are included in your assigned Pipeline Portfolio(s) are listed in the UI at Client Admin Buildings.

2. Update Status: and Disposition: on the Building Admin General page in all budgets in which the building/ledger exists.

Status: Inactive (a soft delete) removes buildings from a budget in terms of user access and reports.

• It will continue to appear in the UI at Budget Admin Buildings and be copied into new budgets unless you delete them.
• This does not remove buildings from Portfolios. The building(s) will remain in all Portfolios unless you remove them.

Disposition: This prevents budgeted cash flow from posting to budget after the disposition month.

• Actuals will continue to post if they are coming in from the accounting system.
• This will also post the Disposition at Budget Admin Buildings.